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An Employer’s 7 Step Guide To Health & Safety


Health and Safety Jacqui Mann

An Employer’s 7 Step Guide To Health & Safety


If you employ five or more staff then legally you must have written health & safety information about your business.

Don’t know what information you need?  Then follow these 7 simple steps…

You need:

1.) A policy describing how the company will meet its obligations to health and safety.

2.) Employer’s liability insurance. Your health & safety policy, insurance certificate along with a health & safety at work poster should be prominently displayed in your workplace.

3.) To appoint a responsible person for health & safety. If that person is not trained in health & safety, get some outside assistance to help your business with health & safety matters. (We can help, drop me an email dave@jmassociates.org)

4.) Identify the hazards associated with the tasks within your workplace. Then identify and put in place control measures to eliminate or reduce the risks associated with these hazards. This is known as a risk assessment. This forms part of your safe systems of work. This is your process for getting the job done safely.

5.) To ensure all employees are trained in your safe systems of work; these are the daily tasks that you want your employees to carry out.

6.) A plan for workplace emergencies, such as fire, serious injury, or a chemical spills, and much more. Quick and effective action will help to ease the situation and reduce the consequences.

7.) To consult with employees on matters of health and safety. This is a two way process to enable employees to raise their concerns and to provide advice on their daily processes.

Employ less than five staff?

If you have four or less employees you still need the same information the difference is it doesn’t need to be written down. It’s easier to communicate and for your employees to refer to and follow if it is written down but it’s not a legal requirement.

Not sure what to do? A good place to start is to become a member of our JMA HR Hub. As a member you get access to the members “VAULT” packed full of HR & Health & Safety templates to enable you to manage your business: http://www.jmahrhub.org/ All for just £.9.99 a month.

What happens if I don’t have employers’ liability insurance?

The Health and Safety Executive (HSE) enforces the law on employers’ liability insurance and HSE inspectors can check that you have employers’ liability insurance.

You can be fined up to £2500 for any day which you are without suitable insurance. If you don’t display the certificate of insurance, or refuse to make it available to HSE inspectors when they ask, you can be fined up to £1000. Your local authority can also enforce health and safety law in workplaces.


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